Frequently Asked Questions

Punchout vendors will not be using Standing Orders. For non-punchout vendors, a Standing Order will be created and treated as normal.

Departments will have to create a normal requisition (non-punchout) from Office Depot, for example, and request a reimbursement from the Foundation.

If the Director has Delegated the task of managing Time Off for his direct report employees to you, then yes, you can, for the specific period of time that the Delegation is effective. 

If a future Time Off Request exceeds the employee's accrued Time Off at that time (Workday automatically calculates accrual), an error will be received and the employee will be unable to Submit/complete their Request. In this situation, it is recommended that the employee confer with their supervisor to discuss options. 

Yes, by the employee's Manager/Time Off Approver. 

The employee will be unable to submit their request for Annual Time Off if there is no balance available, and will have to speak with their Manager about taking unpaid Time Off. If approved, the Manager will need to enter the unpaid Time Off for the employee. 

Visit the FGCU Workday Training resources and view Workday Learning content (WL101) under "All Trainings," "All Employees," or "New Employees."

The following position types are required to complete New Hire training in Workday within 60 days of hire, beginning 7/26/21:

• Faculty
• Adjunct faculty (OPS)
• Executive Service
• Administrative & Professional (A&P)
• Support Personnel (SP)
• Non-Student OPS
• Student OPS

The following position types are not currently required to take the “New Employee Orientation” program in Workday Learning:

• Contingent Worker (CW) 
• Academic Affiliates (AA) 

Previously assigned training in Canvas should be completed in Canvas. Student OPS employees starting on or after July 26, 2021 will complete the “New Student OPS” training in Workday Learning.

During Phase I, the following position types can view Learning content when they log into Workday:  

• Faculty
• Adjunct faculty (OPS) 
• Executive Service 
• Administrative & Professional (A&P) 
• Support Personnel (SP) 
• Non-Student OPS 
• Student OPS 

The following position types cannot view Workday Learning content: 

• Contingent Worker (CW) 
• Academic Affiliates (AA) 
  

1. Sexual Harassment Prevention Training
2. Kognito Mental Health Awareness Training
3. Active Shooter Preparedness Training
4. Environmental Health & Safety (EH&S) Workplace Safety Training
5. Cybersecurity Awareness Training
6. Threat Alert System Training

1. Sexual Harassment Prevention Training

2. Environmental Health & Safety (EH&S) Workplace Safety Training

3. Cybersecurity Awareness Training

4. Threat Alert System Training

• An initial Workday notification and email will be sent to your FGCU employee email account (fgcu.edu) on your Hire Date.
• Reminder messages within Workday (notification bell) and an email to your FGCU account reminding you of the 60-day due date; your supervisor(s) will be copied.
• Past due messages within Workday (notification bell) and email reminders if you do not fulfill the requirement by the deadline; your supervisor(s) will be copied.

• Employees must complete the training in Workday Learning
• Students must complete the training in Canvas
• Individuals who hold both roles must complete the training in both systems
  

Visit the FGCU Workday Training webpage (https://www.fgcu.edu/workday/training) and refer to the Workday Learning-Learner Overview Job Aid in the Workday Learning (WL101) course. In Workday, click on your “Profile” in the top right corner next to your Inbox; on the left menu pane click “Career”, then the “Learning” tab. You will be able to view courses Not Started, In Progress, and Learning History.

Visit the FGCU Workday Training Resources and refer to the Workday Learning for Manager s-How to View Training Progress for Teams Job Aid in the Workday Learning WL101) course.

Beginning November 2021, all mandatory and assigned training courses will be completed in Workday Learning. Workday Learning will also be used to sign up for all mandatory and assigned instructor-led sessions (virtual and/or in-person).

• If the course is "fully online", you must complete all lessons and quizzes that are part of the course with a passing grade as established for that course
• If the course is instructor-led (virtual or in-person) you must enroll and attend the entire session; your instructor will record your attendance and grades for any quizzes that are part of the session

The Workday Training Team will ensure that OPS employees have access to necessary training by multiple delivery methods.

Workday is transforming the way FGCU does business! To ensure that you are able to perform your regular job duties, it is highly recommended that you take the appropriate training for your role at FGCU, beginning with the Getting Started in Workday video for all employees. Complete information is available in the Training & Resources section of this website.

A comprehensive course catalog is featured in the Training & Resources section of this website; please review it for complete information about Workday courses, including:

• Getting Started in Workday
• Getting Started in Workday for Managers & Supervisors
• Time Off in Workday
• Time Entry for SP and Time Entry for OPS Employees

All Workday courses are on-demand and available completely online, so no registration is necessary. Training videos will be housed in Microsoft Stream, with links available in the Training & Resources section, where all Workday Job Aids will be featured.

Getting Started in Workday is a prerequisite for ALL other Workday courses, as is Time Off in Workday; please start with those two courses!

Workday user guides are known as Job Aids; all Job Aids will be housed in the Training & Resources section of this website. The Course Catalog includes a full list of Job Aids corresponding to each course.

Virtual Drop-in Labs are available for your questions. Each MS Teams session will feature a subject matter expert (SME) in the session topic. Complete information and a session schedule is available under the Training & Resources section of this website.

Due to the specific nature of departmental business processes, training for individual departments is neither recommended nor feasible. Please utilize the training resources provided for the position roles and responsibilities in your department, and contact the Help Desk for specific issues encountered.

It is anticipated that Canvas, PeopleFirst, DegreeWorks & Touchnet will remain as is for the first phase. Other specific departmental applications may remain in place as well; that info will be shared as appropriate.   

Following the initial phase of Workday (HR and Finance & Accounting) implementation in July 2020, the Project Team will begin planning for the next phase of Workday rollout: Student! 

Historical data in its original format will be available for a period of time following Workday implementation. More information on this will be provided as it becomes available. 

Information and instructions on the entire process of locating, adding, editing and submitting Goals in Workday can be found in the Enter Employee Goals-PerfMgmt Job Aid.  This Job Aid is located on the Workday Training Resources page in the Performance Management course (HCM 110).