Key Custodians

Responsibilities and Duties

The Physical Plant Work Management Center includes the office of Building Access which supervises the WMC Lock Shop, WMC Key Records Shop, and the WMC Card Programming Shop. Building Access is responsible for issuing or transferring keys, building core audits, department key audits, scheduling electronic locking & unlocking of academic buildings, programming Eagle ID's for access, vendor & contractor key inventory & audits, maintain custom, specialized database of key holders, keys, access levels, doors, buildings & departments, and training designated Key Custodians. Building Access follows Work Management Center protocol for service and chargeback requests.

Safety & Security: Proper Use of the Card Readers

FGCU Key Policy, Training & Audit Calender
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Reach out to WMC to sign up for the next available Key Custodian training session, request an individual training session, or to find out when your department's Key Audit is scheduled.

See the "Forms" tab for a current list of Key Custodians by department and/or to change or update the designated Key Custodian for your department.

FGCU Policy 3.035 Lock & Key
Forms
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List of Designated Key Custodians

Key Request Form

Key Transfer Form

Designate a Key Custodian for your Department

Designate an Authorized Key Request Signer for your Department
Chargeable Services
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A formal estimate will be forwarded before work commences related to the following.
- Lock & key changes due to remodeling and/or renovations
- New installation of lock, key & card reader services (change, re-key) not part of new construction
- Replacing lost or stolen keys (see tab for more information)
Labor Rates for special services are as follows:
- $48.00 – Regular Time
- $72.00 - Overtime
Contact WMC and submit an estimate request for services. Include building name, room #, and contact information.
Lost or Stolen Keys
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Keys are considered University property. Once lost or stolen, an Incident Report is required.
- Notify the University Police (police@fgcu.edu) & Work Management Center (wmc@fgcu.edu).
- Forward Police Incident Report to WMC.
- WMC will assess risk & recommend to rekey or not to rekey.
- Rekeying an area due to lost or stolen keys is considered a chargeback service.
- An estimate of liability will be forwarded for budget approval.
- Department approves estimate.
- WMC is reimbursed by the department; the department can follow the University's cash handling procedures to recoup funds from employee, or contact Payroll if deducting service charges from last paycheck (if warranted).